Archive for the ‘Crisis management’ Category

Five Ways to Be Like Hurricane Sandy

Monday, October 29th, 2012

Hurricane Sandy is churning up the waters off the eastern shore as I write this and all predictions indicate that she will be making her way to the Western shores of the Allegheny River tonight along with 50 mile per hour winds.While its wise to be cautious about an intense hurricane like Sandie, her story is making big waves across the country. Big waves can be scary but everyone loves to watch them and see how they change the landscape in ways that could never be predicted. And like the fear created by the big storm, making waves with our lives can be scary also. Too many of us do our best to not disturb the water but to make sure that we float along the surface enjoying the scenery and creating (maybe) a few ripples along the way. Well what can Sandy teach us about creating amazing waves that make a difference in the world. Here are a few ideas…

  1. What can I cause: Instead of making a “to do” list, think about what can you make happen this week. You can you challenge to do better; what change can you affect this week that will change someone else’s idea of excellence? You know Sandy will be causing a lot of new learning opportunities for lots of people!
  2. Pay attention to your direction: Last week, Sandy was going to be a harmless storm that drifted off to sea but then she had a change of heart and decided to make a left turn towards New Jersey and New York). What direction are you going in and will that direction change the world?
  3. Preparation is key for bigness: Sandy started as a tropical wave in the eastern Caribbean (maybe by a couple of butterflies flapping their wings) and then built into the powerhouse she is today. She took her time and when she was ready, off she went. Preparation can be a pain in the butt but is a surefire way to hit the big time
  4. Have a backup plan: The spaghetti map that the weather bureau provided a few days ago show the potential paths that Sandy could take on her journey to the US. What do your spaghetti plans look like. I always talk to me clients about options, options, options. The more you have the better chance for big success.
  5. Build Your Brand: “Frankenstorm”, “The Big One”,  “The Storm of the Century” . Wow…who is doing her PR? Building and marketing your brand will help insure that your great ideas will get out and be embraced by everyone helping you to become the rock star that you are!.

Sandy will no doubt be making big waves, many of which will be destructive but will help everyone learn many lessons. As for me I’m hoping that my yard furniture stays in place and that I get this blog post out before I lose any power. But for now, I’m hoping to just make some waves of my own. Be safe!

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When Resilience Is Not Enough: A Soldiers’ Story

Thursday, April 19th, 2012

The guy sitting next to me on the plane was sporting an all Ohio State outfit including t-shirt, hat and iphone skin and since I am an OSU grad, we struck up a conversation. Turns out that he is a soldier going back to Afghanistan for another tour of duty. Sent home just a month before and having been told he was done, he received a call just last week ordering him to return for another 3-month tour as an intelligence officer arranging logistics for medi-vacs. Seems that he’s responsible for making sure wounded warriors get to the right hospital base.

He’d seen his fill of war after two tours in Iraq and now a tour in Afghanistan and I just listened as he described the unfair burden he’s carried on my behalf. But when he started talking about how his service impacted his family life—ruining his marriage and how he’s missed his kids growing up, he could not hold back the tears and started weeping. Of course he apologized but I just put my hand on his shoulder and thanked him for his sharing.

We talked for the rest of the flight about his views of the Army and the war and how fruitless it all seemed since he believed that as soon as we leave, planning for the next 9/11 will begin again. “The Afghani’s are a tough people”, he told me, “a lot tougher than we can imagine and no amount of nation building on our part will make a real dent in what happens after we leave.

I wondered about what he thought his resilience to all this will be? How will you recover? Do you think you and your wife can reconcile? How can you miss those years with your kids? “I didn’t know”, he told me. “Right now I just need to get back there, do my 3 months and try to reconnect with my life, whatever that is going to be”.

He had to run off the plane to make a connection to his flight to Baltimore that would take him to Germany and beyond. He thanked me for listening to him and he hoped it was okay that he cried. He told me he really needed to.

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Forget About Managing Stress – Try Being Resilient

Wednesday, April 18th, 2012

Another thing to know about the resilience versus the management model as I said is about how you anticipate and prepare for stressful events even this issue of navigation where you find yourself in the heat of a battle. I want to talk about these three mechanisms a little bit more in preparation, hardiness, navigation, and this recovery and bounce back. So these are the three mechanisms and these three mechanisms are really important.

The first story I want to share with you is an example of this. So I am going to tell you a little story about Arthur Ashe. Arthur Ashe was the first African-American tennis player to win single tournaments at Wimbelton, the US Open, and the Australian Open. And you may be familiar with the name Arthur Ashe if you are not a tennis fan because the US Open is held every year at the Arthur Ashe Stadium in Flushing Meadows, NY. So Arthur Ashe is considered really one of the all-time greats in tennis but Ashe was not a particularly overpowering tennis player the way today’s tennis players are. Ashe was more subtle. Ashe was fluid. Ashe was understanding of his opponents and understood the game. He was an artist of the game more than he was a warrior of the game. He was always seen as a smart player. That was considered one of his greatest assets and when he was talked to about this quality he said that the important key to his victory was self-confidence and that the most important ingredient that he used for self-confidence was preparation. Ashe would study his opponents. He would be familiar with the surface that he was playing on. He was aware of the weather and the conditions that he was going to be playing on. He used all of those factors not to mention his own talent and the understanding of his own strengths and what he did well to prepare and be ready ahead of time and even to build hardiness as we like to say in the face of the game that he was anticipating. If he was going to be playing against a hard server he might stand back a little bit from the base line. If he was playing with somebody who had really good ground strokes he would be ready for attacking the net. Ashe understood the game and understood how to prepare for it properly so that when he went into a match when he went into a tournament with somebody he knew exactly what his plan was and how he would play that out. And that ability to prepare really set Arthur Ashe apart from other tennis players of his era.

While being prepared is important where the rubber really meets the road is in what I call navigation. So let’s stick with our sports analogy for a bit. Most of us who enjoy sports of one kind or another are inevitably going to be spending some Sunday afternoons watching our favorite professional football team whether it is the Pittsburgh Steelers here in Pittsburgh or the Cleveland Browns or the Baltimore Ravens or the Dallas Cowboys whoever your favorite team is and you know that as that game goes on for the first quarter, the second quarter, third quarter, fourth quarter you get more involved. You get more psyched. You get more excited. You know and think about what happens as you get more nervous as the game comes down to that last two minutes, those final two minutes and its looking like and you are hoping that your team may be in a position to score the winning touchdown. Well, think about how anxious and excited you get you know you are jumping up and down and your heart is racing, you are throwing your hands up, and you go “Oh my God no! No! Oh yes! Yes! Go team!” and you have got all of this excitement about what is happening in the game. Well if you are that excited I want you to stop for a moment and think what it must be like for the quarterback, the field goal kicker or the leading pass receiver? How do they deal with that enormous stress that is occurring during the game? Is it experience? Are their nerves hardwired to be just as calm as they can be? Or are they just freaking out as much as you are and they just don’t show it the way you do? As we get into the skills of navigation we talk about the resilience qualities and tips we are going to be focusing on this idea of navigation and how you deal with the stress in the moment. How you deal with it when it is actually occurring. Again, in the stress management model it is that idea of hold on for dear life. In the resilience model it is about breathing, moving forward, and throwing that winning touchdown and that is what we are going to be talking about as we talk about navigation and focusing on navigation.

Well, you know the third area we want to talk about is about recovery and bounce back. That is the third key mechanism for resilience. I want to tell you about Jim Loehr who is a sports psychologist, we are going to stick with our sports analogy here the whole way through, and writer. Loehr coined the term corporate athletes several years ago to depict the kinds of physically and mentally demanding challenges that face people every day in the workplace. You know, we were talking about football a minute ago and Loehr noted that in many ways the workplace was a much more stressful environment than the ball field because of one very big reason. After a big game the athletes could forget about that game. They took some time off, they rested, the game was over, there was nothing they could do about it and then start preparing actually for the new game. They have built in recovery times for between games for rest, study, and recuperation in ways that regular working stiffs like us don’t have. We may get the weekend off but for most of us we are checking email or we are working on a project or we are submitting a proposal. When we get back to work on Monday it is those same projects that continue and many times in the workplace we never really get a chance to finish up a project or complete something, it maybe incomplete but before we finish that one we are on to another one and there is no real break time. As a result, while athletes do not always perform perfectly, they usually have the feeling that they are starting fresh before each game a feeling that is mostly unfamiliar to most folks in the workplace. So for us we want to focus on this recovery and bounce back time. We want to make sure we have that built into our workplace and into our home life so that we can refresh and think about how we want approach new problems in a new way.

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Shifting From Stress Management To Stress Resilience

Monday, April 16th, 2012

Richard discusses shifting from a stress management model for handling pressures to a stress resilience model.

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Ten Routines To Improve Management

Friday, April 13th, 2012

There are ten more areas that are right for improving your energy and for using rituals and routines to improve your management. Think about what you can do to create more automation in these areas: 

  1. Meandering meetings where nothing seems to be getting done.
  2. When you don’t say no when others ask you for help.
  3. Open door policies that leave you reacting to interruptions.
  4. Not delegating effectively.
  5. Only dealing with putting out fires in your workplace and not getting into more important strategic planning.
  6. Not feeling organized or having too much clutter to find what you need when you need it.
  7. Not having enough time to recuperate between meetings or events.
  8. Trying to multitask with too many things and not setting priorities appropriately.
  9. Personal surfing. Everyone checks on personal emails or surfs the web for some items or just to check their Facebook page. Make sure you build your personal surf time in at the right time.
  10. Not knowing how to set limits on your day so that when you are ready to finish you finish, get home, and enjoy your family.

Pick a couple of these areas out and try creating an automation, a ritual, or a routine to improve your management. I think you will find that your energy and your resilience becomes a lot stronger.

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Three Keys To Being An Optimist – Part 2

Wednesday, April 11th, 2012

Richard explains the importance of how we think about things.

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Stress Resilience

Thursday, September 29th, 2011

Richard speaks on using resilience to deal with stress.

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oops…I’m sorry

Wednesday, May 11th, 2011

My newsletter today discussed about the importance of recognizing and acknowledging mistakes and how those errors can be used productively by organizations. But what happens when you screw up. How should you handle it. In an article in the CBS Interactive Business Network, author Kimberly Weisul discusses why it is so hard for CEO’s to admit they are wrong and then why it is so important to acknowledge mistakes. Of course, first and foremost is that their corporate attorneys, hoping to mitigate any damage, while improving the legal side, completely screw up how they are perceived in the market place. And while I am sure that companies may suffer financially from litigation for a quarter or two, losing the PR battle not only means financial problems for a long time but also brand, loyalty and even employee dedication suffer.

The exemplar apologies…

When Amazon remotely deleted George Orwell’s 1984 and Animal Farm customer’s Kindles without alerting them due to copyright infringement, they did refund the cost but failed to alert consumers to the humor. In a striking irony of having it look like Big Brother did this from far away Amazon’s CEO Jeff Bezos owned up to the errors of his way:

Jeff Bezos

“The company’s actions were “stupid, thoughtless, and painfully out of line with our principles.” CEO Jeff Bezos also pledged “to use the scar tissue from this painful mistake to help make better decisions going forward.”

On the flip side…

Howard Stringer

Sony CEO Howard Stringer clearly got the lawyer speak down perfectly when Sony recently had to admit that customer data was hacked. The breach affected 100 million accounts and 12 million credit cards. Besides taking a week to address the issue, his apology was pretty lame:

“As a company we — and I — apologize for the inconvenience and concern caused by this attack….[We] have teams working around the clock and around the world to restore your access to those services as quickly, and as safely, as possible.”

The more I look at this issue, the more I see corporate values as a driving factor in how CEO’s think about dealing with mistakes. While it is probably not fair to compare the Amazon issue with the Sony issue given the implications of both, the results none the less probably reveal something about the corporate cultures of both institutions.

Have you ever had to make a corporate apology or been on the other side where you received one?

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Business Resiliency in New Orleans

Monday, October 25th, 2010

Several months ago, much note was taken of the  5th anniversary of Hurricane Katrina. Recently I had the opportunity to have dinner with a friend, who is a district manager for JC Penney and who talked about the challenges that she faced during the hurricane as well as the challenges that her business faced as part of the recovery across the entire Gulf Region.

What was most striking to me was that despite the stories of difficulties she described about life for residents of the region as well as for commercial reinvigoration, she shared stories of remarkable resilience in all her descriptions. Yes, her house had been destroyed but she bought a new place that she loves in the French Quarter.  The population size was significantly reduced but the remaining population engaged in all aspects of the rebuilding of the city. JC Penney stores along the Gulf Coast were destroyed but many of them were reopened by November, a mere 60 days after the disaster.

As for commerce, the stores along the Gulf region suffered mightily but the strategy of rebuilding, restocking and supporting the residents of the area lead to a revitalization of the product lines that are now being challenged once again due to the Gulf Oil disaster.

Her report of the region’s bounce back demonstrated the importance of two key elements of resilience. First, to build up your resources so that you can handle crises and emergencies and second to have a long-term plan that gets you and others back on your feet.

Pat described how her background in retail had some interesting twists and turns related to crisis management. She worked for a retail company in Oklahoma City when the Federal Building was bombed and her store (and the whole city) was in lock down mode. She learned by experience, with that episode, of the importance of developing a crisis management plan and she took her knowledge onto subsequent jobs including JC Penney. When Hurricane Katrina came on shore JC Penney was not fully prepared but she was able to put her experiences into play that included providing financial and other support to employees and product services to customers. All employees were paid for their time even though stores were closed and they were given cash to help out with emergencies. As for customers, besides opening their stores in record time, JC Penney restocked shelves with essentials such as towels, blow up beds, and pillows and they accepted government coupons while offering many items at sale prices.

Over the long term, JC Penney’s developed a crisis management practice that includes a dedicated call center where any employee can call in about situations where there is a workplace emergency and have immediate response. Whether the emergency is a tornado in Texas, wildfire in California or flooding in Rhode Island, this center centralizes and coordinates all actions and makes sure the local employees and customers get the resources they need.

As I thought about these events, several key factors arose as it relates to resilience in people and organizations:

1. Support your employees. Your employees are full of pride and many believe in the company and want to support the company’s activities. Make it easy for them to get back to doing what they do best.

2. Have leaders who know and can spell out the vision and strategy for handling the crisis and more importantly, the recovery and bounce back for success

3. Create resiliency as part of your corporate culture. Train managers and staff in how to deal with major crises and minor issues

4. You don’t have to do anything different in terms of merchandising or service delivery. Stick to your core competencies

5. Do the right thing for your customers and in return they will be your best billboard


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